Bid Co-ordinator Job Description
A Bid Co-ordinator plays a vital role in the success of a bid team, acting as the organisational backbone that keeps the entire process running smoothly.
This role is perfect for someone with a sharp eye for detail, a calm head under pressure, and a love for spreadsheets, schedules, and structure.
At Bid Perfect, we source experienced and capable Bid Co-ordinators for our clients – professionals with the right skills, mindset, and attention to detail to support your bid team effectively. We ensure each candidate is thoroughly vetted and well-matched to the demands of the role.
What does a Bid Co-ordinator do?
The Bid Coordinator is responsible for managing the logistics of a bid, from launching kick-off meetings to ensuring deadlines are met and final submissions go out without a hitch. They often act as the central point of communication between teams, pulling together documents, formatting content, and ensuring consistency across all deliverables.
Key Responsibilities of a Bid Co-ordinator
- Coordinate the end-to-end bid process, ensuring all deadlines are tracked, and key milestones are met.
- Facilitate communication between bid writers, subject matter experts, and senior stakeholders.
- Maintain and organise bid documentation, including templates, case studies, CVs, and project examples.
- Support with document formatting and presentation, ensuring all submissions are professional and brand-compliant.
- Manage version control and final submission processes, including portal uploads and print production if required.
- Arrange and minute bid meetings, keeping action logs up to date and ensuring team accountability.
Essential skills for a Bid Co-ordinator
Typical background and qualifications
Bid Coordinators often come from administrative, project support, or marketing backgrounds and are experienced in handling complex documentation and fast-paced workflows. While a degree is not always essential, strong written English and proficiency in Microsoft Office are expected.
Many have worked in sectors such as construction, engineering, professional services, or facilities management, where bidding is a regular part of business development. A solid understanding of document management, stakeholder coordination, and time-critical project work is key to success in this role.
The value of a professional Bid Co-ordinator
A skilled Bid Coordinator brings structure, clarity, and consistency to the bidding process. They free up your subject matter experts and senior team to focus on content by managing deadlines, documents, and logistics.
With a professional Bid Coordinator in place, your submissions are more likely to be compliant, well-presented, and delivered on time – improving your overall win rate. They act as the engine room of the bid team, quietly keeping everything moving behind the scenes.
Unlock your winning potential with our expert bid services.
At Bid Perfect, we specialise in bid consultancy services designed to elevate your bidding strategy, enhance your win rates, and ensure your bids stand out in a competitive marketplace.
Our Clients
Building success together with our trusted and valued clients.
Bid Perfect is currently providing bid training for c.100 Mitie sales colleagues under our Mitie Sales Academy programme. The feedback received from the attendees so far has been universally excellent and confirms our confidence in Bid Perfect to design and deliver the training.
Bid Perfect has provided us with a range of bid training programmes and learning seminars, process consultancy, interim bid management and writing support. We have found Bid Perfect to be a flexible, quality-driven, and trusted partner with a genuine empathy for our business and people.
